shopping_cart Purchase orders

Commit to spend before the bill arrives

Raise a purchase order, see what is on order and what it will cost, then convert it to a bill when the goods land.

Committed

Spend visibility

Partial

Receipt supported

1 click

PO to bill

Overview What you get FAQ Related

shopping_cart Overview

Spending you find out about too late

Without a purchase order, the first time finance sees the cost is the invoice.

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fact_check

Build the order from your item catalogue, route it for approval and keep the status visible to everyone.

inventory

Receive in full or in part, and only what is received hits stock.

swap_horiz

Turn the order into a supplier bill with the same lines, tax and coding, and a guard against converting twice.

help_outline FAQ

Do purchase orders affect the ledger?

No. A purchase order is a commitment, not a posting. The ledger moves when the bill is approved.

Can I part-receive an order?

Yes, line by line, with the remainder staying on order.

Can I stop a PO being billed twice?

Yes. Converted orders are flagged and re-conversion is blocked.

Is there approval before ordering?

Yes, with role-based approval permissions.