payments Payments & allocation

Every payment matched to what it settles

Receive one payment against several invoices, take a deposit before the work starts, and let overpayments sit as credit instead of confusing the ledger.

Batch

Receive many at once

Part

Payments supported

Auto

FX on settlement

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Overview What you get FAQ Related

payments Overview

Payments that do not line up

The money arrives in a lump. The invoices do not.

check_circleOne transfer covering six invoices, allocated by hand
check_circleDeposits taken before an invoice exists, with nowhere to put them
check_circleOverpayments written off instead of credited
check_circleForeign receipts booked at the invoice rate, hiding the FX result

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Allocate in one pass

Select the invoices a receipt covers, part-pay what is short, and settle the rest later.

check_circleBatch receive across invoices
check_circlePart payment with running balance
check_circleDiscounts and write-offs on settlement
check_circlePayment method and reference captured

savings

Prepayments and overpayments

Money received before an invoice, or more than the invoice, becomes on-account credit that is easy to find and apply.

check_circleCustomer and supplier prepayments
check_circleOverpayment credit pool
check_circleApply credit to a future invoice
check_circleRefund what is not going to be used

currency_exchange

FX handled at settlement

The settlement rate is used for the cash, and the difference from the document rate posts as realised FX gain or loss.

check_circleSettlement rate can be overridden
check_circleRealised FX posted automatically
check_circleBase-currency reporting stays correct
check_circleUnrealised revaluation at period end

help_outline FAQ

Questions, answered

Can one payment settle several invoices?

Yes, in a single batch receipt with the allocation shown line by line.

What if a customer pays too much?

The excess becomes on-account credit that you can apply to a later invoice or refund.

Can I take a deposit?

Yes. Record a prepayment and allocate it when the invoice is raised.

How is FX handled?

The settlement rate drives the cash, and the variance to the invoice rate posts as realised FX.